Configure Calendar Formats

You can configure calendar formats, which determine the data items that are printed for an event on the Event Calendar report, for example, Group, Event Time, and Event Location.

1. On the EMS menu bar, click Configuration > Administration > Calendar Formats.

   The Calendar Formats window opens. This window lists all the calendar formats that are configured in your EMS database.

2. Click New.

   The Calendar Format dialog opens.

3. In Description, enter a name or description for the new calendar format (30 character maximum, including spaces).

4. Optionally, to filter events so that the information for only those events that meet one or more filter criteria are printed on the Event Calendar report, select Set Filter to open four additional tabs—Building, Statuses, Event Types, and Group Types—and then do the following:

   • Select the Buildings tab, and on the Available list, select the building, area or view, or Ctrl-click to select multiple buildings, areas, and/or views, and then click Move (>) to move the selected statuses to the Selected list.

     If the building, area, and/or view is not available, you can configure it. See Configuring Buildings, Configuring Areas, and/or Configuring Public Views.

   • Select the Statuses tab, and on the Available list, select the status, or Ctrl-click to select multiple statuses, and then click Move (>) to move the selected statuses to the Selected list.

     If a status is not available, you can configure it.

   • Select the Event Types tab, and on the Available list, select the event type, or Ctrl-click to select multiple event types, and then click Move (>) to move the selected event types to the Selected list.

     If the event type is not available, you can configure it.

   • Select the Group Types tab, and on the Available list, select the group type, or Ctrl-click to select multiple group types, and then click Move (>) to move the selected group types to the Selected list.

     If the appropriate group type is not available, you can configure it.

5. Select the Fields tab, and on the Available list, select the field, or Ctrl-click to select the multiple fields that are to make up the calendar format, and then click Move (>) to move the selected fields to the Selected list.

   The information is printed in the order in which the fields are listed from top to bottom in the Selected list. To change the order, select a field and click Move Up or Move Down.

6. Click OK.