Generate Academic Reports
For any academic report, you can specify the parameters, options, and format for the report, or you can generate the report according to memorized settings. (For detailed information about a memorized report, See Also: Work with Saved Reports.)
Not all reports require the same parameters, nor do they all have the same options available. In addition, you can generate different reports in different formats. All subjects must belong to an academic unit to be displayed on an academic report. See Also: Configure Academic User Templates and Synchronize Campus-Specific Data.
- On the EMS Academic Planning menu bar, click Academic Planning > Reports
- On the Reports menu, click the report you want to generate. For example, to generate the Course List report, click Academic Planning > Reports > Course List.
You can also access academic reports under Reports > Academic Planning.
- On the window that opens, set up your report.
In Setup, you can leave it as user-specified. If there are saved reports available for this type of report, you can select one and streamline the reporting process. Learn how to Work with Saved Reports.
In Report Comment, you can enter a comment to print on the report (maximum 255 characters).
Click Print Preview to see an preview of the report.
To print a hard copy of the report, specify the number of copies that you are printing, and then click Print.
If you want to save settings so that you do not have to adjust them every time you run this type of report, you can click Save. The option will appear in Setup next time you open this type of report.
-
After you set all options, click Close.
These settings will be used as defaults for all subsequent reports you generate. You can change the settings.
Course List
Description |
Options |
---|---|
Provides a list of courses and course dates. This report is often sent out to academic units for review when the Domain Scheduler is finished with room assignments. |
There are options to include courses without room assignments and to print User Defined Fields that are associated with courses. Formats include:
|
Course Changes
Description |
Options |
---|---|
Used during Define and Edit Mode to capture changes made by the academic units to courses and course dates so that the Domain Scheduler can data enter these changes into the SIS. |
The options that are marked with an asterisk (*) are the recommended options for the most inclusive reports. |
Course Preferences
Description |
Options |
---|---|
Used after Set Preferences mode to provide a list of courses and course dates with their preferences and requirements. |
Format Choices:
|
Preferences Summary
Description |
Options |
---|---|
After running an optimization scenario, this report is used to summarize the following information:
You can generate this report for each different scenario that was optimized. |
N/A |
Unmet Preferences
Description |
Options |
---|---|
After running an optimization scenario, this report is used to list the courses that had preferences or requirements that were not met during the optimization process. You can generate this report for each different scenario that was optimized. |
Format Choices:
|
Instructor Back to Back
Description |
Options |
---|---|
Lists the courses that have instructors who are scheduled to teach two courses at the same time (Conflicts) and instructors who are teaching back to back in different locations within the time gap that is specified in Options. |
|
Instructor Summary
Description |
Options |
---|---|
This report includes the following values per instructor:
|
N/A |
Time Block Violations
Description |
Options |
---|---|
Lists the courses that are in violation of the Time Block template. In the Summary format, the following values are included:
|
Format options:
|
Time Block Room Availability/Usage
Description |
Options |
---|---|
Displays the number of rooms that are either available or in use for each room size (Small, Medium, or Large) for each time block. To generate this report, a Time Block template must be indicated on the term. |
|
Academic Class Meeting Utilization
Description |
Options |
---|---|
Used after publishing to view the percent utilization of your rooms based on the number of class meetings that you specify. For instance, if you hold 50 minute courses from 8:00 - 5:00 (9 meetings) and have one evening course from 6:00 - 9:00 (1 meeting) Monday through Friday (x5), you would have 50 class meetings per week. |
N/A |
Classroom Utilization
Description |
Options |
---|---|
Used to analyze the percent that your rooms are utilized compared to a number of hours and the percentage of seats full (selected enrollment compared to room capacity). In Manage Terms, you can specify either estimated enrollment or actual enrollment. The value that you selected is the value that is used to calculate the values for this report. |
|
Hourly Classroom Utilization
Description |
Options |
---|---|
Calculates the percent that a room is used during each hour of the day. Formats include detailed (percent for each hour of each room specified) and chart (a chart of each hour for overall). |
|
Over/Under Utilization
Description |
Options |
---|---|
Displays those courses that have an adjusted enrollment that is either over the maximum capacity for the room or under the minimum capacity for the room and seat fill. In Manage Terms, you can specify either estimated enrollment or actual enrollment. The value that you selected is the value that is used to calculate the values for this report. |
To show or not to Show All Courses (regardless if they fall outside capacity thresholds) |
Prime Time Usage
Description |
Options |
---|---|
This report displays the number of sections (course dates) with room assignments that fall within the specified time range (Prime Time) or that have been indicated as Prime Time on the Time Block template. In Manage Terms, you can specify either estimated enrollment or actual enrollment. The value that you selected is the value that is used to calculate the values for this report. |
Format options:
|
Academic Unit Statistics
Description |
Options |
---|---|
Displays the following statistics for course dates that have been scheduled into rooms:
In Manage Terms, you can specify either estimated enrollment or actual enrollment. The value that you selected is the value that is used to calculate the values for this report. |
Format options:
|
Course Type Analysis
Description |
Options |
---|---|
Displays the following statistics indicated by course type:
|
|
Final Exam Settings
Description |
Options |
---|---|
Outlines any final exam settings that are marked on courses for preparation of publishing the final exam schedule. |
|
Final Exam Schedule
Description |
Options |
---|---|
Displays a list of courses with the corresponding final exam date, time, and room as assigned by the final exam session. |
|
Trend Report
Description |
Options |
---|---|
Shows how the following statistics are trending term by term:
|
Format options:
|