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EMS Software, LLC

ConfiguringĀ Building Hours for Multiple Dates: Building Hours Wizard

1. On the EMS Desktop Client menu bar, click Configuration > Facilities > Building Hours. The Building Hours window opens. This window lists all the buildings and their operating hours that are configured in your EMS Desktop Client database.

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2. Click Wizard. The Building Hours Wizard opens.

3. Click Add Dates. The Date Pattern dialog box opens.

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4. Enter the appropriate date pattern, and then click OK. (Both the Start Date and End Date are required values.) The Date Pattern dialog box closes. You return to the Building Hours Wizard. The dates that meet the pattern that you specified are displayed in the Building Hours Wizard. If any of the dates that meet the pattern are holidays, then the name of the holiday is displayed next to the date.

5. To view information about a date that is marked as a holiday, you can select the date, and then click Special Dates. To remove any dates from the list, you can select the date, or CTRL-click to select multiple dates, and then click Remove.

6. Click Next. The Building Hours Wizard is updated with a list of the buildings that have been configured in your EMS Desktop Client database.

Building Hours Wizard with a list of configured buildings

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7. Select the buildings for which you are configuring the same hours, and then use the arrow button to move the buildings to the Selected list.

8. Click Next. The Building Hours Wizard is updated with options for configuring the building hours for the selected buildings.

9. Set the new hours for the buildings as appropriate.

Option
Description
Set Building Hours

Select this option to specify the time period (Open and Close) during which the building is to remain open for the date. Your EMS Desktop Client users can make reservations on this date in the selected buildings even if the events are scheduled outside the indicated time period. They merely receive a warning that the reservation time exceeds building hours.

Note: EMS Web App users cannot make reservations outside of building hours.

Closed All Day

Select this option to close the building for the entire day. When you select this option, then a Web Only option is displayed on the Building Hours dialog box.

• If you do not select Web Only, then none of your users (EMS Desktop Client or EMS Web App) can make reservations on this date in the selected buildings.

• If you do you select Web Only, then your EMS Desktop Client users can make reservations on this date in the selected buildings; however, your EMS Web App users cannot.

Open All Day

The default value. Leave this option selected to have the building remain open for the entire holiday.

10. Click Finish. The Building Hours Wizard closes. You return to the Building Hours window.