Bill Multiple Reference and PO Numbers for a Reservation

The following procedure details how to allocate a reservation charge to multiple billing reference numbers. By analogy, you can follow this procedure to allocate booking charges or booking detail charges to multiple billing reference numbers and/or PO numbers. 

1. For a selected reservation, open the Billing Reference Allocation tab, and then click Edit. 

   The Billing Reference Allocation dialog opens. By default, it displays the charge for the reservation allocated 100% to a single billing reference number placeholder.

2. Select the billing reference number placeholder, and then click Edit. 

   The Split Billing Add dialog opens.

3. Do one of the following:
   • Enter the billing reference number to which you are allocating the reservation charges, and then click OK. The Split Billing Add dialog closes. The Billing Reference Allocation dialog opens with the new billing reference number allocated at 100%. 
   • Search for a billing reference: click the Search icon and select a billing reference number from the list, or, enter a search string in Find to choose from a list of close matches. The Split Billing Add dialog opens with the selected billing reference number. The Billing Reference Allocation dialog displays with the selected billing reference number allocated at 100%.

4. Do one of the following:

   • To allocate the reservation charges to only this single billing reference number, click OK. The newly added billing reference number, allocated at 100%, displays on the Billing Reference Allocation tab.

   • To allocate the reservation charges to multiple billing reference numbers, click New. The Split Billing Add dialog opens.

5. Do one of the following:
   • Enter a Billing Reference number, and then click OK.
   • Search for a number by selecting from the list or by keyword, and then click OK. 
     

   The Billing Reference Allocation dialog opens with each of the newly added billing reference numbers displayed with a 0% allocation.

6. Repeat these steps until you have added all the needed billing reference numbers.
7. For each new billing reference number, double-click Percent to select the percent, and then change the percent to the appropriate value. The percentages must add up to 100%.

8. Click OK.

   The Billing Reference Allocation tab displays all the billing reference numbers and their percent allocations.