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EMS Software, LLC

Editing or Canceling a Scheduled Event

You can edit or cancel both a single reservation and a series reservation in the EMS for Outlook add-in.

To edit or cancel a scheduled event

1. Open your Outlook calendar.

2. In the calendar, double-click on an event date.

• If the reservation is a single reservation, then the meeting information opens in the standard Outlook meeting format. If needed, edit the Start Time and/or End Time, and then click EMS Room Scheduling emso_image037.png.

The EMS for Outlook add-in opens in the Grid view, which shows the attendees’ free/busy schedules for the scheduled event date. You can edit any and all of the information for the scheduled event as needed (see Step 3 through Step 10 of To create a single reservation) or you can click Delete to cancel the event.

emso_small_reminder.png

When you are editing an event, if you want to cancel a scheduled service, you can open the Services tab and clear the selection for the service.

• If the reservation is a series reservation, then an Open Recurring Item message opens. The message indicates that the event is recurring and asks you if want to open only this occurrence of the event, or the series. Continue to Step 3.   

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3. Do one of the following:

• To edit the Start Time and/or End Time for a single occurrence of a series reservation, leave Open this occurrence selected, and then click OK.

• To edit any value other than the Start Time and/or End Time for all bookings for a series reservation in a single step, select Open the series, and then click OK.

4. Click EMS Room Scheduling emso_image037.png. The EMS for Outlook add-in opens in the Grid view, which shows the attendees’ free/busy schedules for the scheduled event date. You can edit any and all of the information for the scheduled event as needed (see Step 3 through Step 10 of To create a series reservation), or you can click Delete to cancel the event.

emso_small_reminder.png

When you are editing an event, if you want to cancel a scheduled service, you can open the Services tab and clear the selection for the service.