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Searching with the Academic Book

The Academic Book provides a week-at-a-glance graphical view of the courses that are assigned to a specific room or instructor.

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Academic Book is an available option only if Read Only mode has been set for the term with which you are working.

To search with the Academic Book

1. On the EMS Campus Planning Interface menu bar, click Academic Book. The Academic Book opens. If you are working with a future term, then the date is set to the first Sunday or Monday of a full week of the term; otherwise, if you are working with a current term, then the date is set to the current day’s date. 

2. Do one of the following: 

• On the Building dropdown list, select an area, building, or view, and on the Room dropdown list, select a room.

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If a minimum and/or maximum capacity has been configured for a room, then this information is displayed next to the room on the Room dropdown list.

The Academic Book displays a week-at-a-glance graphical view of the courses that are assigned to the specific building and room. See Figure 2-5 on page 23.

• Select Instructor, and then on the Subject dropdown list, select a subject, and on the Instructor dropdown list, select an Instructor.

The Academic Book displays a week-at-a-glance view of the selected subject that is assigned to a specific instructor. See Figure 2-6 on page 23.

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Any selections that you make here remain in effect for subsequent login sessions.

 

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3. Optionally, do one or more of the following to modify the week-at-a-glance view to better suit your working needs:

• To start the week-at-a-glance view on a different day, click the Calendar Picker icon  next to the Date field to open the Calendar Tool and select a different date.

• To start the week-at-a-glance view on the first day of the term, click the Start of Term button that is to the left of the Today button.

• To start the week-at-a-glance view on the last day of the term, click the End of Term button that is to the right of the Today button.

• To start the week-at-a-glance view on the current day’s date, click Today.

• To change the week-at-a-glance view by one day at time, click the Back One Day button or the Forward One Day button as needed.

• To change the week-at-a-glance view by one week at a time, click the Back One Week button or the Forward One Week button as needed.

• To change the week-at-a-glance view by one month at a time, click the Back One Month button or the Forward One Month button as needed.

Changing the week-at-a-glance view

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If you make a change to the week-at-a-glance view, and the change only partially refreshes the view, click Refresh to update the view.

4. Optionally, under Options, do one or more of the following to change the display for an entry in the Academic Book:

• Click Show Help Text to turn of any custom help text for the book. Conversely, to turn on any custom help text, click Show Help Text again.

• By default, the event name/course are displayed on an entry in the Academic Book. To display the name of the group/instructor on a course entry, click Display > Group/Instructor.

• By default, the starting time for the week-at-a-glance view is 7:00 am. To change the starting time, click Start Time, and then select a different starting time.

• By default, the following information is displayed in a tooltip when you place the mouse pointer on a course entry in the Academic Book—Date, Room, Building, Instructor, Time, Estimated Enrollment, and Credit Hours. To remove the information from the tooltip, click Tool Tip Options, and then clear the selection for the information that is not to be displayed.

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Any selections that you make here remain in effect for subsequent login sessions.