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Searching with the Academic Browser

You can use the Academic Browser to search for courses or course dates. The results are displayed in a list view. After the search results are returned, you have a variety of options for working with the results, including sorting and grouping information or using the Tools menu to perform functions. The actions that you can carry out in the Academic Browser depend upon the mode (Define & Edit Courses, Set Preferences, Dual Mode, or Read Only) that has been set in EMS Campus for the academic term with which you are working.

To search with the Academic Browser

1. On the Term Details page menu bar, click Academic Browser.

The Academic Browser page opens. The page lists all the courses for all academic units (departments) without course dates and all courses for all academic units with course dates (meeting patterns) that have been defined for the selected term. “Multiple” is displayed for those courses with more than one course date. Canceled courses are displayed with a strikethrough.

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Typically, although you can view all courses for all academic units, only those courses that belong to your academic unit are available for editing.

Academic Browser

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2. Optionally, to filter the data, do one or both of the following:

• Click Filter to open the Filter popup, change the search criteria, and then click Get Data.

Filter popup

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Option

Description

Academic Units

Select a specific academic unit by which to filter the search.

Subject

Select a specific subject by which to filter the search.

Modified Only

EMS Campus flags course changes using a field named Course State. New, modified, and canceled courses are marked as “New,” “Edited,” and “Cancelled,” respectively in the State column. Select this option to limit the search to only those course for which academic units have requested additions, deletions and/or modifications during the Define & Edit Courses phase.

Note: See State”.

Show Course Dates

Selected by default. Courses without course dates are suppressed while courses with multiple meeting patterns are expanded. If you clear this option, then:

• “Multiple” is displayed for those courses with more than one course date.

• Courses without course dates are displayed.

Note: The selections that you make here are retained for all subsequent login sessions.

• Enter a search string or select a specific value in one or more of the fields that are above the search results columns. For example:

• To search only for Accounting courses, in the blank field below Courses, enter ACCT for a search string.

• To search only for courses that are taught by a specific instructor, select the instructor from the dropdown list at the top of the Instructor column.

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Your search is not case-sensitive, but your search is limited to the exact order of the characters in the string and it must begin with the information for which you are searching. For example, the search string “CHEM 400” returns CHEM 4003 01, CHEM 4003 02, and so on, but a search string of 400 does not return anything. After you tab out of a search field in which you have entered a search string, or you select a value from a dropdown list, the list of available courses that meet your search criteria is dynamically updated.

Column

Search Option

Course

Enter a search string.

Shares Space

Enter a search string:

• To find all courses that share space, whether or not the course is a parent, enter an asterisk (*).

• To find all courses that share space with a specific course, enter a search string for the specific course. For example, the search string PS would return all courses that share space with PS 521 01.

SIS Xlist

To find all courses that are cross-listed in the SIS, enter an asterisk (*).

CRN

Enter a search string.

Course Title

Enter a search string.

Course Type

Enter a search string.

Course Instructor

Select a specific instructor from the dropdown list. To search by all instructors (the default value), select the blank value from the dropdown list.

Start Date

End Date

Select a specific start date/end date from the calendar. To search by all start dates/end dates, click Clear on the calendar.

Days

Enter the letter that corresponds to the day of the week on which the class meets. For example to search for all classes that meet on a Monday (be it Monday through Friday, or Monday/Wednesday/Friday only), enter an “M.” If you enter multiple days of the week, then the search string must be a valid meeting pattern. For example, if you enter MW, then only those classes that meet Monday and Wednesday are returned in the search results. Classes that meet Monday through Friday, or Monday/Wednesday/Friday are not returned in the search results.

Location

Enter a search string.

Est Enroll

Act Enroll

Cred Hours

Enter a search string.

State

Campus flags course changes using a field named Course State. New, modified, and canceled courses are marked as “New,” “Edited,” and “Cancelled,” respectively in this column. Enter a search string to limit the search results to a specific state; otherwise, to search for all states, under Filter, select Modified Only.

Note: See Modified Only”.

Prefs

To search for only those courses that have preferences indicated, select Checked on the dropdown list above the Preferences column. To search for only those courses that do not have preferences indicated, select Unchecked. To search for both types of courses (the default value), select the blank value on the dropdown list.

Final Exam Not Required

To search for only those courses that do not require a final exam, enter Y (for Yes). To search for all courses (the default value), clear the search string.

Reservation ID

Enter a search string.

Note: To reset all filters to their default values in a single step, click Clear Filter.

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Your search is not case-sensitive, but your search is limited to the exact order of the characters in the string and it must begin with the information for which you are searching. For example, the search string “CHEM 400” returns CHEM 4003 01, CHEM 4003 02, and so on, but a search string of 400 does not return anything. After you tab out of a search field in which you have entered a search string, or you select a value from a dropdown list, the list of available courses that meet your search criteria is dynamically updated.

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To reset all filters to their default values in a single step, click Clear Filter.

3. Optionally, do one or more of the following:

• To sort the search results, click any column heading.

• To rearrange the search results, drag a column to a new location using the column heading.

• To group results by a specific column, drag the column header as indicated on the Results tab.

• To open a course in the Course Details page, double-click the course entry on the Results tab.

Viewing a course in the Course Details page

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The Course Details page displays a variety of information about the course, including the course details, the course dates, the final exam settings, and if applicable, the course preferences, any cross-listed courses, and/or any shared space courses. (For information about the Course Details page, see “The Course Details page”.)

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To return to the Academic Browser after you have viewed a course, click Back at the bottom of the course display.

• If Define & Edit Courses mode or Dual mode has been set for the term with which you are working, then you can CTRL-click to select multiple courses, click Tools, and then select one of the following:

• Shares Space—To apply the shared space designation to the selected courses if the courses are not cross-listed in the SIS, have the same meeting pattern, and are meant to be held in the same room.

• Does Not Share Space—To reverse the shared space designation for the selected courses, or to indicate that a cross-listed course with a matching pattern is not meant to meet in the same room.

• To display custom help text for the Academic Browser, under Options, click Show Help Text. Conversely, to turn off the custom help text, under Options, click Show Help Text again.

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The selection that you make here is retained for all subsequent login sessions.