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Reviewing and Editing Courses

After a term has been made available to the academic units, the academic units can begin reviewing their courses and requesting additions, deletions, and modifications as appropriate using the EMS Campus Planning Interface (typical) or the EMS Campus desktop client (if granted access).

To review and edit courses

1. On the EMS Campus menu bar, click Academic Planning > Courses > Academic Browser. The Academic Browser opens.

2. If needed, open the Filter tab.

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3. Make sure that the Browse For option is set to Courses.

4. On the Domain dropdown list, select the appropriate domain and then on the Term dropdown list, select the appropriate term.

5. Continue to one of the following:

To add a new course in EMS Campus” below.

To add a new section for a course”.

To add a course date in EMS Campus”.

To edit a course in EMS Campus.

To edit a course date in EMS Campus”.

To cancel a course date in EMS Campus”.

To cancel a course in EMS Campus”.

To add a new course in EMS Campus

1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating an existing course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. Click New Course. The New Course dialog box opens. The Course tab is the active tab.

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3. Complete the required information—title, course number, section, subject, instructor, estimated enrollment, credit hours, course type—on the Course tab.

4. For each course meeting pattern (days and times) that you are adding to the new course, do the following:

• In the Course Dates section, click New to open the Course Dates dialog box and on the Course Type dropdown list, select the course type.

• Do one of the following:

• Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.

• Click Time Blocks to open the Time Blocks dialog box, and then select a time block from a list of time blocks that have been made available for the term.

 

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Make sure to select Room Not Required if the course does not require a room, for example, an independent study class, a research class, and so on.

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Depending on how your EMS administrator has configured EMS Campus, only the Time Blocks option might be available to you.

5. Optionally, in the Notes field, enter any information about the course that might be relevant to the Domain Scheduler.

6. Open the User Defined Fields tab, and for any user-defined questions that are displayed on the tab, do the following:

• Select the question, and then click Set Value to open a dialog box in which you can enter the answer to the question.

• Click OK to close the dialog box and return to the User Defined Fields tab.

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User-defined fields, or UDFs, are typically used by a Domain Scheduler to solicit additional user-supplied information about a course.

7. Click OK to close the New Course dialog box and return to the Academic Browser.

8. Click Refresh. “New” is displayed for the course state.

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If you have selected Dual mode for the term, then you can set preferences during this step as well. See To use the Course Navigator to set preferences and requirements”.

To add a new section for a course

To add a new section of an existing course, you must copy an existing course, and then edit the section number and any other pertinent information.

1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating an existing course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. Select the course that is to be copied, and then click New Section. The New Section dialog box opens. The fields are automatically populated with the information for the copied course.

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3. Edit the section number and any other pertinent information as needed, and then click OK.

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Depending on how your EMS administrator has configured EMS Campus, only the Time Blocks option might be available to you.

A message opens indicating that the course was created successfully.

4. Click OK to close the message and return to the Academic Browser.

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If you have selected Dual mode for the term, then you can set preferences during this step as well. See To use the Course Navigator to set preferences and requirements”.

To add a course date in EMS Campus

To add a new date to a course in EMS Campus, you must find the course using the Academic Browser, and then edit the course date and other pertinent information in the Course Navigator.

1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. In the search results, double-click the course to which you are adding a course date. The course opens in the Course Navigator.

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For detailed information about working with the Course Navigator, see Using the Course Navigator”.

Course opened in the Course Navigator

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3. Click New. The New Course Dates dialog box opens.

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4. For each new course meeting pattern (days and times) that you are adding to the course, do the following:

• On the New Course Dates dialog box, click New to open the Course Dates dialog box and on the Course Type dropdown list, select the course type.

• Do one of the following:

• Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.

• Click Time Blocks to open the Time Blocks dialog box, and select a time block from a list of time blocks that have been made available for the term.

Course Dates dialog box

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Make sure to select Room Not Required if the course does not require a room, for example, an independent study class, a research class, and so on.

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Depending on how your EMS administrator has configured EMS Campus, only the Time Blocks option might be available to you.

5. Click OK to close the Course Dates dialog box, and then click OK to close the New Course Dates dialog box and return to the Course Navigator. The state for each newly added course date is set to “New” in the middle pane of the Course Navigator.

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If you have selected Dual mode for the term, then you can set preferences during this step as well. See To use the Course Navigator to set preferences and requirements”.

To edit a course in EMS Campus

To edit a course in EMS Campus, you must find the course using the Academic Browser, and then edit the course information in the Course Navigator.

1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. In the search results, double-click the course that you are editing. The course opens in the Course Navigator. 

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For detailed information about working with the Course Navigator, see Using the Course Navigator”.

Course opened in the Course Navigator

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3. Click edit in the top pane of the Navigator. The Course dialog box opens.

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4. Edit the course information as needed, and then click OK to close the Course dialog box and return to the Course Navigator. The course state is set to “Edited” in the top pane of the Course Navigator.

To edit a course date in EMS Campus

To edit a course date in EMS Campus, you must find the course using the Academic Browser, and then edit the course date in the Course Navigator.

1. Set any other criteria (academic unit, subject and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

emsum_EMSCampus_small_reminder.png

For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. In the search results, double-click the course for which you are editing the course date. The course opens in the Course Navigator.

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For detailed information about working with the Course Navigator, see Using the Course Navigator”.

Course opened in the Course Navigator

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3. In the middle pane of the Course Navigator, select the course date record that you are editing, and then click Edit. The Course Dates - (SIS) dialog box opens.

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4. Edit the course dates as needed.

• To edit the course dates, do one of the following:

• Manually edit the start/end dates, start/end times, course type, and/or the days that the course meets.

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Depending on how your EMS administrator has configured EMS Campus, only the Time Blocks option might be available to you. (You cannot manually edit the course days and times.)

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The Seat Fill Percentage is initially set to the default value that is specified in EMS (Campus) system parameters, but you can update the value on a per course date basis. See System Parameters in the EMS Setup Guide.

  • Click Time Blocks to open the Time Blocks dialog box, and select a time block from a list of time blocks that have been made available for the term.
  • The room assigned to this course in the SIS is listed in the SIS Room text box. You cannot edit this value; however, make sure to select Room Not Required if this course date does not require a room (for example, independent study, research, and so on).
  • The Seat Fill Percentage, in conjunction with the estimated enrollment, is used to determine the size of the room needed for the class. For example, a Seat Fill Percentage of 50% and an estimated enrollment of 100 means that the course should be held in a room that can accommodate 200 people.
  • If you are editing a course date for a course that is cross-listed or sharing space with another course, you are provided with an option in the bottom pane of the Course Dates dialog box to apply your changes to the related course dates. To apply changes to the cross-listed courses, check the appropriate course date listings.

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5. Click OK to close the Course dialog box and return to the Course Navigator. The course date state is set to “Edited” in the middle pane of the Course Navigator.

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If you have selected Dual mode for the term, then you can set preferences during this step as well. See To use the Course Navigator to set preferences and requirements”.

To cancel a course date in EMS Campus

To cancel a course date in EMS Campus, you must find the course using the Academic Browser, and then cancel the course date in the Course Navigator.

1. Set any other criteria (academic unit, subject and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. In the search results, double-click the course for which you are canceling a course date. The course opens in the Course Navigator.

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For detailed information about working with the Course Navigator, see Using the Course Navigator”.

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3. In the middle pane of the Course Navigator, select the course date record that you are canceling, and then in the top pane of the Navigator, click Cancel. A dialog box opens, asking you if it is OK to cancel the selected course.

4. Click Yes to close the dialog box and return to the Course Navigator. The course date state is set to “Cancelled” in the middle pane of the Course Navigator.

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To reverse a course date cancellation, select the canceled course date in the Course Navigator, and then click Uncancel.

To cancel a course in EMS Campus

To cancel a course in EMS Campus, you must find the course using the Academic Browser, and then cancel the course in the Course Navigator.

1. Set any other criteria (academic unit, subject and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

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For detailed information about searching with the Academic Browser, see Searching with the Academic Browser”.

2. In the search results, double-click the course that you are canceling. The course opens in the Course Navigator.

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For detailed information about working with the Course Navigator, see Using the Course Navigator”.

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3. In the top pane of the Navigator, click Cancel. A dialog box opens, asking you if it is OK to cancel the selected course.

4. Click Yes to close the dialog box and return to the Course Navigator. The course state is set to “Cancelled” in the top pane of the Course Navigator. The state for every course date that is displayed in the middle pane of the Course Navigator is also set to “Cancelled.”

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To reverse a course cancellation, open the canceled course in the Course Navigator, and then in the top pane of the Course Navigator, click Uncancel.