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EMS Software, LLC

Report Descriptions and Options

This section provides a description of every EMS report in the categories listed below and it also defines the options that are available for each report.

See:

Invoice reports”.

Reports.

Invoice reports

Report

Description

Options

Billing Worksheet

Provides information on how bookings are to be invoiced. The report can include bookings within a date range, bookings within a reservation, or bookings within a date range inside a reservation. The report breaks down the charges in the same way as an invoice. The report also provides options for printing heading/footer messages and the detail for zero-dollar items.

See “Options tab—Format settings for a printed confirmation” in “To generate an invoice” on page 364.

Reports

Report

Description

Options

Ageing Report

A list of outstanding invoices. Current invoices are listed first, followed by past due invoices organized by age. Ageing Reports are based on department.

• Currency—Select the currency for the invoices.

• Show Unapplied Deposits—Deposits that are applied to reservations that have not been invoiced are displayed on the report.

Statements

A list of outstanding invoices for a selected group. Current invoices are listed first, followed by past due invoices organized by age.

• Currency—Select the currency for the invoices.

• Report Title—Can create a title that is displayed at the top of the statement.

• Header Message—Select a message from the pre-configured messages that is displayed at the top of every page of the statement.

• Include Transactions On Zero Balance Invoices Within [ ]days—Statements that have a zero balance within the specified number of days are displayed.

• Show Billing Reference Number—The billing reference number is displayed under the invoice information.

• Show Purchase Order Number—The purchase order number is displayed under the invoice information.

• Show Transaction Notes—Any notes entered for the transaction are displayed under the invoice information.

• Use Current group Address - The current address of the group is displayed on the statement. (This address might or might not be the address for the group when the reservation was made.)

Transaction Report

Shows all the billing transactions during a specified period if you generate the report in the By Transaction Type by Date format. Simply enter the date or date range and click Print. The report lists the group, event name, reservation ID, transaction date, transaction type, invoice number, check number, and amount.

Note: If the report is generated in Standard format, deposits are not shown as transactions if they have been absorbed by the generation of an invoice.

Note: You can also generate the Transaction Report from within a reservation to see only transactions for the selected event and you can generate the Transaction Report from the Print option on the Payment Entries window. Click Billing > Payments > Payment Entry, and then on the Payment Entries window, click Print.

Currency—Select the currency for the billing transactions.

Voided Transaction Report

Lists the payments, deposits, or adjustments that were voided on a specific date or within a date range. Lists the group, event name, reservation ID, transaction date and type, invoice number (if applicable), check number, and amount.

Currency—Select the currency for the voided transactions.

Invoice Detail Report

Provides detail for all invoices that were generated within a given date range.

Note: See “To reprint an invoice” on page 368 for detailed instructions about the options that are available for the Print Invoice Detail dialog box.

N/A

General Ledger Distribution

Shows the totals for invoices that were generated within a given date range. Entries are broken down by account, invoice, rate plan, or invoice. You can also generate this report in a Summary format.

• Currency—Select the currency for the invoices.

• Invoices With Payments Only—Only invoices where payment has been received are posted on the report.

• Show Applied Deposits/Prepayments—Applied deposits and prepayments are posted on the report. (An applied deposit is a deposit on a reservation that has been invoiced.)