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EMS Software, LLC

Configuring Room Card Formats

A room card format is a user-configured layout that can be selected in lieu of the default By Date formats (By Date or By Date (Landscape)) when printing the Room Cards report.

To configure room card formats

1. On the EMS menu bar, click Configuration > Administration > Room Card Formats. The Room Card Formats window opens. This window lists all the Room Card formats that are currently configured in your EMS database. The two default By Date formats are displayed as a single entry (By Date Formats (Standard)).

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2. Click New. The Room Card Format dialog box opens.    

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3. Enter the information for the new room card format.

Field

Description

Description

The name or description for the room card format.

Note: The description can be a maximum of 30 characters, including spaces.

Print Landscape

Select this option if the Room Card report is to be printed in a landscape orientation; otherwise, the report is printed in a portrait orientation.

Header

• Top Margin (inches)—Specify a top margin for the report in inches.

• Show Room—If the name of the event room is to be printed on the report, select this option, and then on the Font dropdown list, select the font in which the name is to be printed.

• Show Date—If the date of the event is to be printed on the report, select this option, and then on the Font dropdown list, select the font in which the date is to be printed.

Fields

• Top Margin (inches)—Specify the top margin in inches between the room and/or date field and the first field in the report.

• First Field/Second Field/Third Field—Specify the fields that are to be displayed on the report as well as the font in which the fields are to be displayed.

4. Click OK. The Room Card Format dialog box closes. You return to the Room Card Formats window with the newly configured room card format automatically selected.