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EMS Software, LLC

Managing Check In

When check in is enabled for room bookings, there are multiple ways to check in to those bookings. Since users may check into a booking from these various methods, this calls for oversight and management of the booking. This topic guides you in managing check ins for your room bookings. 

Using the Booking Check In Dashboard

This dashboard is where EMS administrators manage bookings and each booking's check in status.

Note: This dashboard is separate from the EMS Dashboard and replaces the separate Building Check In and Group Check-In Status dashboards that were available in older versions of EMS.

  1. On the EMS menu bar, click Reservations > Other > Booking Check In to open the Booking Check In dashboard, or click the Booking Check In icon on the Toolbar.
  • Note: You can add the Booking Check In icon to the Toolbar: just right-click on the toolbar, select Customize, and move the Booking Check In to the Show Buttons side.

 

 

 

 

 

 

 

 

 

  1. This area provides multiple options for EMS administrators to manage booking check in. It displays bookings and shows whether they have check ins. Use the options to view, modify, and control check ins for each booking.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Options on the Booking Check In Dashboard

Option

Description

Building/Area/View

The default value is (all), but you can select a specific Building, an area,
or a view.

Room Type

The default value is (all), but you can select a specific room type.

Event Type

The default value is (all), but you can select a specific event type.

Room

The default value is (all), but you can select a specific room.

Floor

The default value is (all), but you can select a specific floor.

Start Date

End Date

The default value is the current day’s date, but you can select a different
value.

Group Type

The default value is (all), but you can select a specific Group type.

Group Name

Allows the user to search for a Group to check in to their booking.

Not Checked In Only

Select this option to search only for bookings that have not been checked
into.

Display

Shows bookings in rooms that are set up for check in and match the filters.

Check In

This will check in a booking for a user that has not checked in using another method.

End Now

This will end a selected booking that is in progress, which will free the room up for another booking.

Go To

This will take the administrator to the navigator for the highlighted booking to view further information.

Print

This will print the information being displayed for the filters that are set above.

Export

This will export the information to a Microsoft Excel file.