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EMS Software, LLC

Using the Search For Rooms Tool

After a term is published, there are times when the specific rooms that are available for a particular meeting pattern and set of criteria must be identified. For example, you might need to add a new section for a course or you might be looking to change the times for a course. The Search for Rooms tool significantly simplifies the process of searching for classrooms in these situations.

File:EMS_V44.1/Using_EMS/EMS_Image_Repository/emsum_Search_small_reminder.png

The Search for Rooms tool is available only if your EMS administrator has set the correct permissions for you.

To use the Search For Rooms tool

1. On the EMS Campus Planning Interface menu bar, click Search for Rooms. The Search for Rooms page opens.

2. On the Domain dropdown list, select the appropriate domain and on the Term dropdown list, select the appropriate term.

3. Do one of the following:

• Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.

• Click Time Blocks to open the Time Blocks popup, and then select a time block from a list of time blocks that have been made available for the term.

4. Enter your search criteria.

Option
Description
Building

The default value is (no preference). You can select a specific building, area, or view.

Room Type

The default value is (no preference), but you can select from a list of pre-configured types.

Enrollment
Ignore Room Capacity

Available only if Ignore Room Capacity is not selected. You can enter a specific room capacity by which to search.

Ignore Term Excluded Dates

Not selected by default. Select this option to search for rooms that are available even on dates that are marked as “Excluded” for the term.

5. Click Search. The rooms that meet all your search criteria and are available are displayed on the Available Rooms tab. The rooms that are in academic conflict (a course has already been scheduled in a room for the selected day and time pattern) are displayed on the Academic Conflicts tab. The rooms that are in event conflict (a non-academic event has already been scheduled in a room for the selected day and time pattern) are displayed on the Event Conflicts tab.