EMS For Google Calendar Configuration Guide

Administrators must ensure that they have a Default Setup Type configured for any room used by EMS for Google Calendar.

Administrators must configure EMS for Google Calendar in their EMS Desktop Client. Administrators will:

  1. Create an Everyday User Process Template for EMS for Google Calendar
  2. Configure at least one intent
  3. Create a TBD Room with a mailbox
  4. Configure a Conflict Email (optional)
  5. Ensure a Default Setup Type is configured
  6. Ensure all Rooms have mailboxes

Create an Everyday User Process Template for EMS for Google Calendar

  1. Create an Everyday User Process Template for EMS for Google Calendar.

  2. Under Everyday User Application Settings, select Enable Integration to Google Workspace and Enable EMS for Google Calendar.

Create a TBD Room

Everyday Users resolving a booking conflict may need to Skip adding a room to their reservation in EMS for Google Calendar. Configure a TBD room with an associated mailbox. One TBD room is needed per building.

You can also Configure a Room for EMS for Google Calendar.

Configure a Conflict Email

You can notify your users of booking conflicts via email by configuring a Conflict Email.

  1. Navigate to the Outlook Conflict - Email Options tab.
  2. Select a Header and Footer.
  3. Insert text into the Email Subject Line.
  4. Click OK.

Configure Room Mailboxes

  1. Create a mailbox in Google.

  2. From EMS Desktop Client, navigate to Configuration > Facilities > Rooms.

    Filter the dialog to display the rooms you want to edit.

  3. Click Edit.
  4. Enter the room mailbox on the Google Integration tab.

 

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