Deploy the EMS Room Sign App on Appliances

The EMS Room Sign App supports integration with multiple appliances, including the Aura Meeting Room Screen, Multiple-Input Multiple-Output (MIMO), Crestron, and Iadea technologies.

Important!

EMS Software recommends three hardware partners for the EMS Room Sign App: Iadea, Aura/ResourceXpress and Crestron.

Aura Meeting Room Screen for the EMS Room Sign App

The Aura Meeting Room Screen from ResourceXpress is an interactive digital signage appliance that can be used with the EMS Room Sign App. Aura devices offer both LED and Radio Frequency Identification Devices/Barcoding (RFID) solutions that will enhance the EMS Room Sign App user experience. The integrated LED status lights provide a quick visual indication of space availability from the device enclosure.

This section will detail the process of deploying the EMS Room Sign App on an Aura device.

Prerequisites for Using EMS Room Sign App with Aura Devices

Important!

To use the EMS Room Sign App with Aura devices, you must have installed Update 19 or later of the EMS Room Sign App.

There are two options for integration of Aura Meeting Room Screens with the EMS Room Sign App:

  1. Direct authentication
  2. Server-to-server authentication

Direct Integration

Direct integration allows users to utilize the EMS Room Sign App on Aura devices as they would on consumer tablets. The Aura device is configured through the EMS Glance Settings of the EMS Desktop Client.

  1. Create a new profile for your device or edit an existing profile in the EMS Desktop Client.
  2. In the Profile dialog, navigate to Settings tab > Misc > Hardware Enclosure and click Edit. The Setting dialog opens for the Hardware Enclosure setting.

  3. From the Hardware Enclosure drop-down list, select Aura and click OK. Then click OK again to close the profile dialog and save your changes.
    Note:

    If you do not select Aura from the Hardware Enclosure drop-down list, the LEDs on your device will not change color based on status.

  4. Turn on the Aura device.
  5. Perform initial device setup.
  6. Enter your EMS Room Sign App URL.
  7. You will be prompted to select a profile. If this is not the initial configuration with the Aura device, you will need to double-click the EMS icon to select a different profile.
  8. Click Apply.

Additional information

LED Integration

Note:

To configure LED integration, set the parameter for your enclosure in the EMS Desktop Client on the global and/or profile level. This parameter can be set during profile configuration or at a global level to apply the setting across all profiles.

The color of the LEDs on the Aura device will indicate the status of the room you are booking:

  • Green light = Space is available
  • Red = Space is unavailable
  • Orange = Upcoming booking/available to check in

RFID 

As of Update 22 (March 2018), the Radio Frequency Identification Devices/Barcoding (RFID) feature allows users to check into a room by scanning their badge.

Mimo Technology Integration

Important!

The minimum version of EMS for MIMO Integration is Update 20.

  1. Launch the MIMO device. If this is the initial deployment, a white screen appears, alerting the user that there is no playable file.
  2. Press the area in the upper right-hand corner for five (5) seconds and enter 0000 in the password field. Click OK.
  3. The MLock Console Management page appears.


  4. Navigate to Playback Settings:

    1. Touch Play Mode and choose Web Viewer. Click OK.

    2. Touch Web URL and enter your EMS Room Sign App URL location. Click OK

  5. From the main Management Page, click the playback button. This will launch the EMS Room Sign App with the URL configured above.

LED Integration

Important!

MLock version 0.1.6.3_6.0 and MIMO Service version 1.0 are minimum version requirements for MIMO LED integration.

The color of the LEDs on the Aura device will indicate the status of the room you are booking:

  • Green light = Space is available
  • Red = Space is unavailable
  • Orange = Upcoming booking/available to check in
Note:

To configure LED integration, set the parameter for your enclosure in the EMS Desktop Client on the global and/or profile level. This parameter can be set during profile configuration or at a global level to apply the setting across all profiles.

Important!

If the LEDs do not function on the MIMO device, ensure the PhoneServerDemo app is running.

Prerequisites for Using EMS Room Sign App with Iadea Devices

  1. Install the latest firmware version (Firmware 2.0.0-27, Android 7.1) as follows:

    Important!

    NFC authentication does not work with the latest Iadea firmware version (Firmware 2.0.0-27, Android 7.1). If you want to use NFC authentication, you should install the older firmware version (Firmware 1.2.91.264, Android 4.4).

    1. Download the firmware using a Chrome or Firefox web browser and copy it into the root directory of a USB drive.

    2. Power on your Iadea device.

    3. Insert the USB drive into the device and navigate to Advanced > System > Firmware Update.

      Important!

      Do NOT remove USB drive until the Iadea device reboots to the Basic Settings menu.

  2. Configure the Iadea Hardware Enclosure parameter in the EMS Desktop Client as follows:
    1. Create a new profile for your device or edit an existing profile in the EMS Desktop Client.
    2. In the Profile dialog, navigate to Settings tab > Misc > Hardware Enclosure and click Edit. The Setting dialog opens for the Hardware Enclosure setting.
    3. From the drop-down list, select Iadea and click OK to close the Setting dialog.
    4. Click OK again to close the profile dialog and save your changes.

Iadea Hardware Integration

Note:

As of Update 25, NFC authentication is supported for the Iadea hardware enclosure. This feature allows users to check into a room by scanning their badge. Keep in mind that NFC authentication does not work with the latest Iadea firmware version (Firmware 2.0.0-27, Android 7.1). If you want to use NFC authentication, you should install the older firmware version (Firmware 1.2.91.264, Android 4.4).

As of Update 29, users with Iadea hardware can access Radio Frequency Identification Devices/Barcoding (RFID) functionality, which allows users to check into a room by scanning their badge.

  1. From the Basic Settings menu, touch Set Content.
  2. Enter your EMS Room Sign App URL into the SMIL/HTML5 Content URL field.
  3. Touch Set.
  4. Touch Play. The EMS Room Sign App will launch on your Iadea device.

Configuring the EMS Room Sign App on A Crestron Device

Important!

EMS supports the following Crestron models:
TSS-7-W-S
TSS-7-B-S
TSS-10-W-S
TSS-10-B-S

  1. Install the Crestron panel per the manufacturer's instructions.
  2. Configure the EMS Room Sign App URL under the Settings tab in the Web Configuration Interface.

    Note:

    When a Crestron panel is connected to PoE+ port for the first time, it should display the IP address. If not, obtain the MAC address from the back of the Crestron device and locate the IP address by typing 'arp -a' in a command prompt. This will bring up a list of IP addresses, as well as the MAC address of the connected devices.

  3. Using the IP address above, navigate to the Admin Page of the Crestron panel.
  4. Configure the EMS Room Sign App URL by navigating to the SettingsApplications tab.