Authentication Settings for the EMS Room Sign App

This section provides information about configuring EMS Room Sign App Authentication. For more information on authentication options, see Global Settings.

Group Identification/Authentication Settings

  1. To access these settings, navigate to the EMS Glance Settings at the top menu of the EMS Desktop Client.
  2. Select Global Settings and click Open.

  3. Click on the setting you want to configure and click Edit. For more information, please see the table below. See Also: Global Settings.

    Identification/Authentication Group Settings

    Area GLOBAL SETTING DESCRIPTION

    Identification/Authentication

    Group Identification Method

    Indicates how users are required to identify themselves when booking a room. Options are:

    • Authentication With Password—Users are required to enter their email addresses and passwords exactly as they are stored for their Web User records in EMS. This identification method requires that the Group Authentication Field setting specify the Web User Email/Password. 
    • Authentication Without Password—Users are required to enter their authentication information as defined by the Group Authentication Field setting exactly as it is stored on their Group/Contact records in EMS, based on the Group Authentication Method setting. 
    • Group Lookup—Based on the Group Authentication Method setting, users must look up and select their Group/Contact records in EMS. The lookup is a contained search (can be found anywhere in the record) and it is not case-sensitive. 
    • Manual Input—Users are required to manually enter their names. Users are added as a temporary contact under the group that is specified in the Default Group for No/Manual Authentication setting. 
    • No Identification—Users are not required to identify themselves. New bookings are booked under the group that is specified in the Default Group for No/Manual Authentication setting.
    Note:

    The “Authenticate Username” Label/Message should be updated to reflect the correct Group Authentication Field chosen.

    Identification/Authentication

    Group Authentication Method

    Applicable only if Group Identification Method is set to Group Lookup or Authentication Without Password. Options are Group or Contact.

    • Contact—If your organization stores employees at the Contact level in EMS, then select Contact.
    • Group—If your organization stores employees at the Group level in EMS, then select Group.

    Identification/Authentication

    Group Authentication Field

    Applicable only if Group Identification Method is set to Authentication Without Password. Options are:

    • Badge Number (applies to Group only)
    • External Reference (applies to Group and Contact)
    • Group/Contact Email (applies to Group and Contact)
    • Network ID (applies to Group only)
    • Other ID (applies to Group only) Applicable only if Group Identification Method is set to Authentication With Password. Options is: Web User Email/Password
    • Personnel Number (applies to Group only)
    • Web User Email/Password

    Secondary Authentication Group Authentication Field

     

    This option should be the same as the corresponding parameters without Secondary Auth (e.g., Group Identification Method, etc.)

    Secondary Authentication Group Authentication Method

     

    This option should be the same as the corresponding parameters without Secondary Auth (e.g., Group Identification Method, etc.)

    Secondary Authentication Group Identification Method

     

    This option should be the same as the corresponding parameters without Secondary Auth (e.g., Group Identification Method, etc.)

     

    Label/Message

    Secondary Authentication Password Label

    The Authentication Screen Label and Password label should be used for secondary authentication.

     

    Label/Message

    Secondary Authentication User Name Label

    ‘External Reference.’

    The Authentication Screen Label and Password label should be used for secondary authentication.

    Label/Message

    Secondary Authentication Button Label

    The default for this label is ‘I forgot my badge.’

    Identification/Authentication

    Default Group for No/Manual Authentication

    If the Group Identification Method is set to No Identification or Manual Input, then new events are booked under the Group specified here.

    Identification/Authentication

    Default Numeric Keyboard for Group Identification

    Controls the default keyboard display when users are required to identify/authenticate themselves when booking a room. Choices include Yes or No.

Secondary Authentication

Users who cannot authenticate due to a lost or forgotten badge can quickly authenticate via a secondary authentication with the "Forgot my badge" button.

To allow secondary authentication:

  1. From EMS Desktop Client, click on EMS Glance Settings.
  2. Navigate to Profiles Secondary Authentication > Settings.
  3. From the Identification / Authentication Area, set "Use Secondary Auth" to Yes. This will display the button and label when users try to authenticate (create and/or edit depending on other settings).

    Note:

    The default label for the Secondary Auth Button is "I forgot my badge" and the default for the Secondary Authentication Username Label is "External Reference." 

  4. Set the Secondary Auth Group Identification Method, Secondary Auth Group Authentication Method, and Secondary Auth Group Authentication Field to correspond with the parameters without secondary authentication.

    Note:

    The Authentication Screen Label and Password label should be used for secondary authentication.