Add and Review Courses

After the Domain Scheduler imports a term and synchronizes the courses for the term, they can select the term mode. Each mode is optional, but each mode provides mode-specific functionality so that the mode can be carried out. Organizations use the Define & Edit mode to solicit information about new, changed, or canceled courses, or course dates for a term. Additionally, courses that share space can be indicated. After the academic units enter this information, the Domain Scheduler can run reports and based on the information in the reports, make the selected modifications in the SIS.

1. The Domain Scheduler enables Define & Edit Mode.
2. Academic units review the course schedule data, make change requests for new, edited, and/or canceled courses, and mark those courses that share space.
3. The Domain Scheduler generates and reviews the Course Change report, enters the needed modifications into the SIS, and resynchronizes the courses.
4. The Domain Scheduler reviews and/or indicates the shared space settings.

Review Courses

1. On the EMS Academic Planning menu bar, click Academic Planning > Courses > Academic Browser. 

   The Academic Browser opens.

2. If needed, open the Filter tab.
3. Ensure the Browse For option is set to Courses.
4. In Domain, select a domain and then in Term, select a term.
5. Continue to either Add a New Course in EMS Campus, add a new section, or add a course date in EMS Campus.

Add a New Course in EMS Campus

1. On the EMS Academic Planning toolbar, click the Academic Browser icon.
2. Set other criteria as needed to provide assistance in locating an existing course, and then click Get Data. 

   The courses that meet your search criteria display on the Results tab.

3. Click New Course. 

   The New Course dialog opens.

4. On the Course tab, complete the required information—title, course number, section, subject, instructor, estimated enrollment, credit hours, course type—on the Course tab.
5. For each course meeting pattern (days and times) that you are adding to the new course, do the following:
   • In the Course Dates section, click New to open the Course Dates dialog and on the Course Type field, select the course type.

   Do one of the following:

   • Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.
   • Click Time Blocks to open the Time Blocks dialog, and then select a time block from a list of time blocks that have been made available for the term.

   If the course doesn't require a room, select Room Not Required. For example, an independent study class, a research class, and so on.

   Depending on how your EMS administrator has configured EMS Academic Planning, only the Time Blocks option might be available to you.

6. Optionally, in the Notes field, enter any information about the course that might be relevant to the Domain Scheduler.
7. Open the User Defined Fields tab, and for any user-defined questions, do the following:
   • Select the question, and then click Set Value to open a dialog in which you can enter the answer to the question.
   • Click OK to close the dialog and return to the User Defined Fields tab.

   User-defined fields, or UDFs, are typically used by a Domain Scheduler to solicit additional user-supplied information about a course.

8. Click OK.

9. Click Refresh.

   New displays for the course state. If you selected Dual mode for the term, then you can set preferences during this step as well.

Add a New Section for a Course

To add a new section of an existing course, you must copy an existing course, and then edit the section number and any other pertinent information.

1. Set other criteria (academic unit, subject, and so on) as needed to provide assistance in locating an existing course, and then click Get Data. 

   The courses that meet your search criteria display on the Results tab.

2. Select the course to be copied, and then click New Section. 

   The New Section dialog opens. The fields are populated with the information for the copied course.

3. Edit the section number and other information, and then click OK.

   A success message opens. Depending on how your EMS administrator has configured EMS Academic Planning, only the Time Blocks option might be available to you.

4. Click OK.

   If you selected Dual mode for the term, then you can also set preferences during this step.

Add a Course Date in EMS Campus

To add a new date to a course in EMS Academic Planning, you must find the course using the Academic Browser, and then edit the course date and other pertinent information in the Course Navigator.

1. Set any other criteria (academic unit, subject, and so on) as needed to provide assistance in locating the course, and then click Get Data. The courses that meet your search criteria are displayed on the Results tab.

2. In the search results, double-click the course to which you are adding a course date.

   The course opens in the Course Navigator.

3. Click New.

   The New Course Dates dialog opens.

4. For each new course meeting pattern (days and times) that you are adding to the course, do the following:
   • On the New Course Dates dialog, click New and in Course Type, select the course type.
   • Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.
   • Click Time Blocks to open the Time Blocks dialog, and select a time block from a list of time blocks that have been made available for the term.

   • Make sure to select Room Not Required if the course does not require a room. For example, an independent study class and research class.

   Depending on how your EMS administrator has configured EMS Academic Planning, only the Time Blocks option might be available to you. If you selected Dual mode for the term, then you can set preferences during this step as well.

5. Click OK and then click OK to close the New Course Dates dialog.

   The state for each newly added course date is set to New in the middle pane of the Course Navigator.