Colleague (Oracle or SQL) Views Data Model
EMS Software will code a set of views specific to your organization’s use of Colleague to allow for integration between EMS and Colleague. Outlined are the baseline tables/columns accessed in the views.
EMS Software has created a set of views for
Your Implementation Consultant can further assist you with the use of information in EMS supporting the Academic Scheduling process.
Optionally, and on a custom basis, up to 10 User Defined Fields can be added to the set of views for each organization to support desired workflow. Detailed business requirements are needed to provide a quote for customization of the views for this purpose.
Modification of views by the customer is unsupported and voids the Annual Service Agreement for the integration with Colleague.
Fields highlighted in BLUE are required to be unique.
Buildings
EMS View – EMS_vwBuildings
View Permissions – Read Only
Colleague Tables – BUILDINGS
Purpose – Used to define buildings list in EMS. Required for buildings that host academic courses; additional buildings can be added manually to EMS if used only for non-academic purposes.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
BUILDINGS_ID |
|
BuildingCode |
BUILDINGS_ID |
|
BuildingDescription |
BLDG_DESC |
Room Types
EMS View – EMS_vwRoomTypes
View Permissions – Read Only
Colleague Tables – ROOM_TYPES
Purpose – Used to define room type list in EMS. Room Types classify each room and allows for searching, sorting, and reporting by classification. Additional room types can be added to EMS manually.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
ROOM_TYPES_ID |
|
RoomTypeDescription |
RMTP_DESCRIPTION |
Rooms
EMS View – EMS_vwRooms
View Permissions – Read Only
Colleague Tables – ROOMS
Purpose – Used to define list of rooms and their capacities for academic purposes in EMS; related to Buildings and Room Types. Required for rooms that host academic courses; additional rooms can be added manually to EMS if used only for non-academic purposes.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
ROOMS_ID |
|
SISBuildingID |
ROOMS_ID (parsed) |
|
SISRoomTypeID |
ROOM_TYPE |
|
RoomCode |
ROOMS_ID (parsed) |
|
RoomDescription |
ROOM_NAME |
|
Capacity |
ROOM_CAPACITY |
Instructors
EMS View – EMS_vwInstructors
View Permissions – Read Only
Colleague Tables – COURSE_SEC_FACULTY, PERSON
Purpose – Used to define list of instructors in EMS; related to Courses.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
PERSON.ID |
|
InstructorDescription |
PERSON.LAST_NAME + PERSON.FIRST_NAME |
Terms
EMS View – EMS_vwTerms
View Permissions – Read Only
Colleague Tables – TERMS
Purpose – Used to define list of terms in EMS; related to Courses. In conjunction with Domains, terms separate courses into distinct lists that will go through the academic planning process (synching, optimizing, publishing, reporting) as a unit.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
TERMS_ID |
|
TermCode |
TERMS_ID |
|
TermDescription |
TERM_DESC |
|
StartDate |
TERM_START_DATE |
|
EndDate |
TERM_END_DATE |
Subjects
EMS View – EMS_vwSubjects
View Permissions – Read Only
Colleague Tables – SUBJECTS
Purpose – Used to define list of subjects in EMS. Within EMS, subjects are divided into Domains to create distinct lists of courses per term that will go through the academic planning process (synching, optimizing, publishing, reporting) as a unit, managed by the academic central scheduler.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
SUBJECTS_ID |
|
SubjectCode |
SUBJECTS_ID |
|
SubjectDescription |
SUBJECTS_ID |
|
CampusCode |
NULL |
|
DivisionCode |
NULL |
|
DepartmentCode |
NULL |
|
LevelCode |
NULL |
|
CustomCode1 |
NULL |
|
CustomCode2 |
NULL |
Course Types
EMS View – EMS_vwCourseTypes
View Permissions – Read Only
Colleague Tables – INSTR_METHODS
Purpose – Used to define the course type list in EMS; related to coursedates. Course Types are used to classify coursedates for purposes of searching, sorting, optimizing, and reporting.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
INSTR_METHODS_ID |
|
Description |
INM_DESC |
Courses
EMS View – EMS_vwCourses
View Permissions: Read Only
Colleague Tables – COURSE_SECTIONS, COURSE_SEC_FACULTY, COURSE_SEC_XLISTS, COURSE_SECTIONS_LS
Purpose – Used to define the list of courses per term; related to subjects, instructors, terms.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
COURSE_SECTIONS_ID |
|
SISTermID |
SEC_TERM |
|
SISSubjectID |
SEC_SUBJECT |
|
CampusCode |
NULL |
|
DepartmentCode |
NULL |
|
LevelCode |
NULL |
|
CustomCode1 |
NULL |
|
CustomCode2 |
NULL |
|
CRN |
SEC_SYNONYM |
|
Course |
SEC_COURSE_NO |
|
Section |
SEC_NO |
|
CourseTitle |
SEC_SHORT_TITLE |
|
SISInstructorID |
COURSE_SEC_FACULTY.CSF_FACULTY* |
|
EstimatedEnrollment |
SEC_CAPACITY |
|
CrosslistParentID |
COURSE_SEC_XLISTS.CSXL_PRIMARY_SECTION** |
|
ActualEnrollment |
COURSE_SECTIONS_LS.SEC_ACTIVE_STUDENTS*** |
|
CreditHours |
SEC_MIN_CRED |
*First record
**’0’ if not crosslisted
***COUNT of records
Course Dates
EMS View – EMS_vwCourseDates
View Permissions – Update if allowing EMS to update room locations in Colleague
Colleague Tables – COURSE_SEC_MEETING, COURSE_SECTIONS
Purpose – Used to define the list of meeting patterns per course; related to courses, course types, buildings, rooms.
|
EMS Field |
Colleague Field |
|---|---|
|
SISID |
COURSE_SEC_MEETING_ID |
|
SISTermID |
COURSE_SECTIONS.SEC_TERM |
|
SISCourseID |
CSM_COURSE_SECTION |
|
StartDate |
CSM_START_DATE |
|
EndDate |
CSM_END_DATE |
|
StartTime |
CSM_START_TIME |
|
EndTime |
CSM_END_TIME |
|
SISBuildingID |
CSM_BLDG* |
|
SISRoomID |
CSM_BLDG + CSM_ROOM |
|
RoomID |
CSM_ROOM* |
|
Sunday |
CSM_SUNDAY |
|
Monday |
CSM_MONDAY |
|
Tuesday |
CSM_TUESDAY |
|
Wednesday |
CSM_WEDNESDAY |
|
Thursday |
CSM_THURSDAY |
|
Friday |
CSM_FRIDAY |
|
Saturday |
CSM_SATURDAY |
|
SISCourseTypeID |
CSM_INSTR_METHOD |
*fields used for updating room assignments