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EMS Software, LLC

Booking a Room

You use the Make a Reservation page in EMS Kiosk to make your own reservations for today.

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The following procedure is written from the perspective of a group search; however, depending on how your EMS Kiosk is configured, you might be required to enter a personnel number/employee ID number for your search criteria.

1. Click Make a Reservation. A page opens with options for searching for a group/person.

Group/Person Search page

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1. In the Group field, enter your search criteria, and then click Search. A list of all groups/people that meet your search criteria is displayed.

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The search is limited to the exact order of the characters in the string but the string can be found anywhere in the search results and it is not case-sensitive. For example, a search string of “ed” returns both Anderson, Scott and Evans, Dean.

Example of search results for a group/person

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2. Click the Group icon emsk_MakeReservations_image003.png next to the entry for you in the search results. The Make a Reservation opens. Required fields are marked with a red asterisk (*). The Check-in time field is set by default to the current time. The Check-out time is set by default to 5:00 pm. The Check-in and Check-out dates are set by default to today’s date.

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Based on how your organization has configured EMS Kiosk, various fields, including the Check-in time, Check-out time, Check-in date, and Check-out date, might or might not be available.

Make a Reservation page

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3. Modify the values for Check-in time, Check-out time, Check-in date, and/or Check-out date as needed.

4. Specify your filtering options, and then continue to reserve rooms from a list or from a map.

To reserve rooms from a list

1. Click List to display the list of available rooms in a list.

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2. Click the Reserve Room icon emsk_MakeReservations_image006.png next to the room that you want to reserve for your event. The selected room is reserved for your event. The Make a Reservation page closes and the My Reservations page opens. The newly scheduled event is now displayed on this page.

To reserve rooms from a map

1. Click Map to view the available rooms (typically marked with a green icon) on a building map.

Map view of available rooms

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2. Click the icon for the available room that you want to reserve for your event. A Room Details popup opens with an option for reserving the room.

Room Details popup

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3. Click Reserve. The selected room is reserved for your event. The Make a Reservation page closes and the My Reservations page opens. The newly scheduled event is now displayed on this page.